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What Employers Must Know About the COVID-19 Vaccine

With several vaccines on the horizon, business leaders are now looking ahead to the feasibility of mandating employee vaccination against COVID-19. In our this webinar, seasoned employment law attorneys will discuss key aspects of COVID vaccination including: Can businesses legally require employees to receive the COVID-19 vaccine? Who qualifies for exemption? If the vaccine can’t be mandated, how can organizations best incentivize employees to receive it?

Coronavirus Resource Center

 As the COVID-19 outbreak continues to evolve, it’s important for employers to stay up-to-date on unfolding legislation and critical HR and benefits considerations. Launchways has created a central hub of COVID-19 resource to help business leaders navigate these difficult times.

Are you preparing your business to re-open?
Checkout our Return-to-Work resources below

The Complete Return-to-Work Toolkit: How to Bring Your Workforce Back During COVID-19

Our 15-page toolkit includes the templates, checklists, and insights you need to ensure you have every aspect of return-to-work covered.

Here’s what’s included:

  • How to Determine Who Should Return to Work & When
  • Preparing & Modifying Your Physical Workspace
  • Protocols for Employee Re-Entry & Health Screenings
  • Building and Enforcing Social Distancing & COVID-Specific Employee Protocols
  • How to Address Workforce Anxiety About Returning to Work
  • Sample Return to Work Survey for Employees
  • How to Identify & Correctly Update Effected Company Policies
  • Roadmap for a Return-to-Work Communications Strategy

      Return to Work Checklist:

      What You Need to Know When Bringing Back Furloughed/Laid Off Employees

      As businesses begin preparing their return to work strategies, there are many nuances and compliance considerations you must keep in mind when recalling a furloughed or temporarily laid off workforce. This checklist covers what you need to know.

      • Rehire deadlines and protocols to qualify for the CARES Act loan forgiveness program
      • Step-by-step considerations for recalling furloughed or laid off employees
      • Key considerations for transitioning employees back into a physical workspace
      • How to resume HR operations and ensure your business remains compliant with all local and federal regulation


      Return-to-Work Resources on the Launchways Blog

      Webinar Available to Stream Now

      Everything You Need to Know toBuild a Return to Work Plan

      On our pre-recorded webinar legal, leadership, and safety experts team up to equip you with a comprehensive understanding of every aspect of an effective return to work strategy during COVID-19.

      Questions about Payroll in light of new COVID-19 regulations? Get our Payroll FAQ

      In our payroll FAQ learn how to administer payroll in a compliant manner in light of FFCRA and CARES Act legislation.

      Here’s what’s included:

      • Families First Coronavirus Response Act
        (FFCRA) payroll FAQ
      • Employee tax relief FAQ
      • CARES Act employer tax relief FAQ

            Step-by-Step Checklist for When an Employee Tests Positive for COVID-19

            Do you know what to do if one of your employees tests positive for COVID-19? In our new checklist we will show you, step-by-step, what actions you need to take to manage an employee with COVID-19, reduce risk of the infection spreading in your workforce, and how to determine when the employee can return to work. Here’s what’s included:

            • Steps to take immediately after being notified an employee is positive for COVID-19
            • Critical missteps to avoid (such as violating ADA regulations)
            • How to identify other employees at risk & properly notify them
            • Proper procedures for a deep-cleaning of affected workspaces
            • How to determine when an employee can safely return to work without infecting others

            Toolkit: How to Help Your Employees Manage Self Isolation During COVID-19

            Mandatory stay-at-home orders have forced many people into isolation, which can be mentally difficult. In our new toolkit, we provide actionable resources to help you support a mentally-well workforce during the time of COVID-19.

            Here’s what the toolkit includes:

            • Checklist of tools you can provide employees to help them stay physically and mentally well
            • Actionable strategies to help keep your team members connected, even while working remotely
            • Tips on how to help employees reduce COVID-19 related stress

                    Webinar Available to Stream Now

                    How to Prepare Your Business for New COVID-19 Laws

                    Learn actionable strategies to prepare your business to handle new COVID-19 employer mandates & how to take advantage of new federal tax credit programs

                    US Department of Labor Issues Guidance on the Families First Coronavirus Response Act (FFCRA)


                    Families First Coronavirus Response Act: Questions and Answers


                    Families First Coronavirus Response Act: Employer Paid Leave Requirements


                    Families First Coronavirus Response Act: Employee Paid Leave Rights

                    Families First Coronavirus Response Act Flowchart

                    Launchways is offering a comprehensive flowchart outlining FMLA & Paid Sick Leave changes in light of the new COVID-19 legislation. Use this flowchart to ensure compliance at your business.

                    Here’s what’s included:

                    • Step-by-step flowchart for FMLA expansion
                    • Step-by-step flowchart for Emergency Paid Sick Leave
                    • List of special rules & how to apply them
                    • How to calculate the rate of pay for FMLA & Emergency Paid Sick Leave

                    Are you considering layoffs? Download our complete layoffs resource toolkit

                    Do you know how to handle layoffs in a compliant manner at your organization? In our latest toolkit we provide a step-by-step process for everything an employer must do when conducting a layoff. You will get a checklist, sample script to discuss layoffs with employees, and more. You’ll get:

                    • Every step you need to take leading up to a mass layoff [Checklist]
                    • Sample script on how to have a conversation with an employee about layoffs [Script]
                    • Key considerations for offering severance [Best Practices]
                    • Guidance on which benefits laid off employees are eligible for [Guide]

                    COVID-19 Resources, Templates, Policies, & Checklists Bundle Now Available

                    During this challenging time, Launchways is offering a centralized hub of COVID-19 resources, templates, & policies. Use this bundle to enact your company’s response to the COVID-19 outbreak. The resource bundle includes:
                    • Sample Emergency Family & Medical Leave Policy
                    • Sample Emergency Paid Sick Leave Policy
                    • Essential Business Letter [Template]
                    • COVID-19 Furlough Letter [Template]
                    • Sample COVID-19 Communication to Employees
                    • Telecommuting Agreement & Work From Home Policy
                    • Telecommuting Checklist
                    • And many additional resources & templates

                        [Webinar] What Employers Need to Know About the COVID-19 Outbreak

                        Launchways hosted a webinar on the most crucial considerations employers must have in mind as the COVID-19 crisis unfolds. On the webinar we covered:

                        -Formalizing your COVID-19 strategy & response plan
                        -The difference between furloughs and layoffs
                        -The COVID Relief Bill HR6201
                        -Crucial FMLA & Sick Leave considerations
                        -What to do if one of your employees has COVID-19 or has been exposed to COVID-19
                        -Employee benefits considerations including telemedicine, COBRA, & STD

                        Launchways Resources for Responding to COVID-19

                        Employee Separation Resources

                        The following guide highlights the steps that need to be taken in regard to unemployment. Each state has their own policy and requirements which are outlined within the document. In addition, the document has links to the forms that should either be given to the employee upon termination or the form employers need to fill out in advance and supply the employee a copy.


                        Important Changes to Healthcare Offerings

                        At Launchways, we are very closely monitoring health carriers’ responses to the situation. This is a fluid situation, and can change without notice, and will vary depending on your health carrier. However, below are some enhanced benefits that various carriers have added to existing fully-insured plans:

                        • All testing for the COVID-19 virus will be provided free of charge in-network
                        • Telemedicine visits will have a $0 copay
                        • Pharmacies waiving charges for home delivery of medication
                        • Increased supply of certain medications

                          Small Business Guidance & Loan Resources

                          The US Small Business Administration (SBA) will work directly with state Governors to provide targeted, low-interest loans to small businesses and non-profits that have been severely impacted by the COVID-19. The SBA’s Economic Injury Disaster Loan program provides small businesses with working capital loans of up to $2 million that can provide vital economic support to small businesses to help overcome the temporary loss of revenue they are experiencing. LEARN MORE >

                          Illinois is currently aggregating data so that both the state and local businesses can become eligible for relief once measures are passed. Submit your business for relief consideration >

                          US Department of Labor Resources









                          H.R.6201 – Families First Coronavirus Response Act (FFCRA)


                          The Bill has been approved. It will enact the following changes:


                          These provisions of the FFCRA require employers with fewer than 500 employees to provide full-time employees (regardless of how long the employee had been employed prior to the leave) with 80 hours of paid sick leave. Part-time employees receive only the number of hours they have worked over an average two-week period.These leave benefits are available only to employees who are absent from work for reasons related to Coronavirus.


                          The FFCRA also contains an expansion of the Family Medical Leave Act (“FMLA”) to provide for leave needed for childcare purposes. This FMLA expansion covers all employers with fewer than 500 employees, not just employers of 50 or more employees. Specifically, this Emergency FMLA leave is available to eligible employees to care for the employee’s child (under 18 years old) if the child’s school or place of care is closed, or the child’s child care provider is unavailable, due to a public health emergency.Employers may provide the first 10 days of this leave without pay. While employees can elect to substitute or use otherwise accrued paid leave during these initial 10 days, employers may not require employees to do so, no matter how their policies may read. Employees could elect to use their paid sick leave provided by the Emergency Paid Sick Leave Act above for this time to be paid. After this initial 10-day period, employers must provide additional paid leave to their employees for the remaining 10 weeks, but only at two-thirds of the employee’s regular rate of pay for the number of hours the employee would normally be scheduled to work. The amount of pay during these 10 weeks is capped at $200 per day ($10,000 aggregate) per employee.


                          The FFCRA also provides for a refundable tax credit to employers for 100% of the qualified sick leave wages paid to their employees. These tax credits would be provided on a quarterly basis and are allowed against the employer’s Social Security taxes.

                          Launchways Partners With Chill Chicago to Offer Free On-Demand Meditation Classes For Employees Effected by COVID-19 Social Distancing

                          At Launchways we value our clients’ employees’ health above all else. During these difficult times it’s critical businesses focus on keeping their employees physically and mentally healthy.

                          Join the Launchways community to receive important updates